19 free tools
All Tools
Browse all calculators, planners, checklists, and report makers from Small Crew Tools. Start with a category below or jump directly to the tool you need.
Work Time Tools
Calculate shifts, timesheets, decimal hours, and total crew labor time.
Shift Hours Calculator
Calculate work hours from start, end, and break times, including overnight shifts.
Decimal Hours Calculator
Convert hours and minutes to decimal hours, or convert decimal hours back to time.
Time Card & Timesheet Calculator
Add daily start, end, and break times for one or two weeks and review total hours.
Crew Hours Calculator
Calculate total labor hours for one worker or a crew working the same number of hours.
Business Tools
Estimate labor costs, job profit, capacity, billing rates, and target job prices.
Job Labor Cost Calculator
Estimate labor cost from work time, crew size, and the hourly rate per person.
Job Profit Calculator
Compare job revenue with labor, materials, travel, overhead, and other entered costs.
Crew Capacity Calculator
Estimate how many complete jobs a crew can handle per day and per week.
Required Billing Rate Calculator
Estimate a billing rate per labor hour from job costs, labor hours, and a target profit margin.
Target Job Price Calculator
Estimate the job price needed to cover total costs and reach a target profit margin.
Cleaning Tools
Plan, estimate, schedule, document, and inspect commercial cleaning work.
Commercial Cleaning Site Walkthrough Checklist Maker
Capture site conditions, client priorities, areas, and pre-bid notes during a walkthrough.
Cleaning Labor Hours Estimator
Estimate labor hours from cleanable square footage and your own production rate, then estimate job duration for the crew.
Cleaning Estimate Calculator
Create a labor-based cleaning estimate using your own billing rate and additional charges.
Commercial Cleaning Scope of Work Maker
Define service areas, cleaning tasks, frequencies, exclusions, responsibilities, and instructions.
Recurring Cleaning Schedule Planner
Generate recurring cleaning service dates for multiple clients and sites using weekly or monthly patterns.
Cleaning Crew Schedule Maker
Build a weekly cleaning schedule with assigned cleaners or crews, clients, locations, and service times.
Cleaning Job Sheet & Work Order Generator
Create a printable job sheet or work order with job details, crew assignments, tasks, supplies, and instructions.
Commercial Cleaning Checklist Maker
Create an editable commercial cleaning checklist with areas, tasks, and service frequencies.
Cleaning Completion Report Maker
Document completed cleaning work, crew details, issues, and follow-up after a visit.
Cleaning Inspection Checklist & Scorecard Maker
Inspect cleaning quality, mark issues, record corrective actions, and calculate a pass rate.