68 free tools
All Tools
Browse all calculators, planners, checklists, and report makers from Small Crew Tools. Start with a category below or jump directly to the tool you need.
Work Time Tools
Calculate shifts, timesheets, decimal hours, and total crew labor time.
Shift Hours Calculator
Calculate work hours from start, end, and break times, including overnight shifts.
Decimal Hours Calculator
Convert hours and minutes to decimal hours, or convert decimal hours back to time.
Time Card & Timesheet Calculator
Add daily start, end, and break times for one or two weeks and review total hours.
Crew Hours Calculator
Calculate total labor hours for one worker or a crew working the same number of hours.
Business Tools
Estimate labor costs, job profit, capacity, billing rates, and target job prices.
Job Labor Cost Calculator
Estimate labor cost from work time, crew size, and the hourly rate per person.
Job Profit Calculator
Compare job revenue with labor, materials, travel, overhead, and other entered costs.
Crew Capacity Calculator
Estimate how many complete jobs a crew can handle per day and per week.
Required Billing Rate Calculator
Estimate a billing rate per labor hour from job costs, labor hours, and a target profit margin.
Target Job Price Calculator
Estimate the job price needed to cover total costs and reach a target profit margin.
Cleaning Tools
Plan, estimate, schedule, document, and inspect commercial cleaning work.
Commercial Cleaning Site Walkthrough Checklist Maker
Capture site conditions, client priorities, areas, and pre-bid notes during a walkthrough.
Cleaning Labor Hours Estimator
Estimate labor hours from cleanable square footage and your own production rate, then estimate job duration for the crew.
Cleaning Estimate Calculator
Create a labor-based cleaning estimate using your own billing rate and additional charges.
Commercial Cleaning Scope of Work Maker
Define service areas, cleaning tasks, frequencies, exclusions, responsibilities, and instructions.
Recurring Cleaning Schedule Planner
Generate recurring cleaning service dates for multiple clients and sites using weekly or monthly patterns.
Cleaning Crew Schedule Maker
Build a weekly cleaning schedule with assigned cleaners or crews, clients, locations, and service times.
Cleaning Job Sheet & Work Order Generator
Create a printable job sheet or work order with job details, crew assignments, tasks, supplies, and instructions.
Commercial Cleaning Checklist Maker
Create an editable commercial cleaning checklist with areas, tasks, and service frequencies.
Cleaning Completion Report Maker
Document completed cleaning work, crew details, issues, and follow-up after a visit.
Cleaning Inspection Checklist & Scorecard Maker
Inspect cleaning quality, mark issues, record corrective actions, and calculate a pass rate.
Lawn Care & Landscaping Tools
Practical tools for measuring and planning lawn care and landscaping work.
Lawn Area Calculator
Calculate multiple lawn sections and combine them into total square feet, square yards, and acres.
Lawn Mowing Time Estimator
Estimate mowing time from mowable area, mower deck width, average mowing speed, field efficiency, and mower count.
Lawn Mowing Estimate Calculator
Build a per-visit mowing price from estimated job time, crew labor cost, operating costs, overhead, target margin, and minimum charge.
Mulch Calculator
Calculate mulch volume, cubic yards, whole bags, bulk order quantity, and optional material cost across multiple landscape beds.
Sod Calculator
Calculate sod square footage, square yards, pieces or rolls, pallets, extra material, and optional supplier-based material cost.
Topsoil Calculator
Calculate topsoil cubic yards, cubic feet, whole bags, rounded bulk quantity, extra material, and optional material cost.
Landscaping Estimate Calculator
Build a landscaping job estimate from crew labor, material items, equipment, delivery or disposal, overhead, and target profit margin.
Lawn Care Recurring Schedule Planner
Generate weekly, every two weeks, multi-week, and monthly lawn care service dates for multiple customers and properties.
Lawn Care Daily Route Sheet Maker
Build an ordered daily lawn service route with travel estimates, service durations, a calculated timeline, print, and CSV export.
Lawn Care Job Sheet Maker
Create a lawn care job sheet or work order with property details, crew, tasks, equipment, access notes, and special instructions.
Painting Tools
Practical tools for paint quantity and small painting-crew workflows.
Wall & Ceiling Area Calculator
Calculate gross and net wall area plus ceiling square footage across multiple rooms, with editable opening deductions.
Paint Calculator
Calculate paint for walls and ceilings, subtract doors and windows, set coats and coverage, add primer, and estimate required gallons.
Painting Labor Hours Estimator
Estimate painter-hours and crew time from square footage, coats, your own production rates, crew size, and additional labor.
Interior Painting Estimate Calculator
Build an interior painting job price from painter-hours, labor cost, materials, overhead, and your target gross margin.
Exterior Painting Estimate Calculator
Build an exterior painting job price from painter-hours, materials, access costs, overhead, and your target gross margin.
Painting Site Walkthrough Checklist Maker
Create an interior or exterior estimate-visit checklist for scope, surfaces, prep, repairs, access, protection, colors, and notes.
Painting Prep Checklist Maker
Create an interior or exterior job-prep checklist for materials, surface prep, masking, protection, tools, access, and pre-start checks.
Painting Color & Finish Schedule Maker
Organize room and surface selections with paint brand, product line, color name or code, sheen, coats, primer, and notes.
Painting Job Sheet & Work Order Maker
Create a crew-ready work order with project details, scope, colors, prep instructions, materials, tools, access notes, and special directions.
Painting Punch List Maker
Track final touch-ups, corrections, assigned work, rechecks, and completed items for painting project closeout.
Handyman Tools
Practical tools for varied home-repair estimating, field work, material calculations, closeout, and post-job cost review.
Handyman Site Walkthrough Checklist Maker
Create a customizable estimate-visit checklist for requested work, measurements, visible conditions, materials, access, scope boundaries, and follow-up.
Handyman Scope of Work Maker
Define included work by area, quantities or limits, materials, exclusions, responsibilities, assumptions, and pending approvals.
Handyman Labor Hours Estimator
Estimate task-by-task labor-hours and crew time using your own time assumptions, quantities, and crew size.
Handyman Estimate Calculator
Build a handyman job price from labor-hours, labor cost, materials, direct costs, overhead, target margin, minimum price, and rounding.
Handyman Material List Maker
Organize job materials with quantities, units, specs, suppliers, purchase status, load status, and notes.
Handyman Job Sheet & Work Order Maker
Build a crew-ready work order with scope tasks, assignments, material references, access notes, and field instructions.
Handyman Change Order Maker
Document added or changed work, labor-hours, materials, price impact, credits, revised job totals, and approval status.
Handyman Punch List Maker
Track final repairs, corrections, assignments, rechecks, outstanding materials, and closeout notes from open to complete.
Caulk & Sealant Calculator
Estimate caulk or sealant packages from multiple joint runs, bead profiles, package volume, and your own extra-material allowance.
Baseboard & Trim Calculator
Estimate trim linear feet and whole stock pieces from room perimeters or direct measured runs using your own stock length and allowance.
Handyman Actual Job Cost Calculator
Compare estimated vs. actual labor-hours, job costs, final revenue, job profit, and margin after a handyman job is complete.
Flooring Material Calculator
Calculate floor area, extra material, whole boxes, purchased coverage, overage, and optional cost from room measurements or direct area.
Drywall Sheet Calculator
Estimate drywall sheets from wall, ceiling, or measured square footage using opening deductions, sheet size, and your own extra-material allowance.
Junk Removal Tools
Check the site, measure junk volume, plan truck loads and trips, build estimates, organize daily truck capacity, and prepare crew-ready field records.
Junk Removal Site Estimate Checklist Maker
Build a printable estimate-visit checklist for scope, access, carrying conditions, disposal questions, photos, and customer notes.
Junk Volume Calculator
Calculate cubic feet and cubic yards from measured pile or item dimensions and quantities, using feet or inches across multiple entries.
Truck Load & Trip Calculator
Compare cubic-yard job volume with your usable truck capacity and optional reserve allowance to estimate load equivalents and trips.
Junk Removal Estimate Calculator
Estimate a junk removal job with your own cubic-yard or full-load pricing, job-specific charges, and optional minimum.
Daily Truck Capacity Planner
Sequence multiple jobs against one truck's planning capacity and identify volume-based dump runs needed between stops.
Junk Removal Job Sheet & Load Sheet Maker
Create a printable field sheet for crew details, removal scope, truck notes, actual load records, disposal destinations, and completion notes.
Moving Tools
Build moving inventory, document both locations, plan packing materials, assign crews and trucks, and prepare move-day crew work orders.
Moving Inventory & Cube Sheet Maker
Track rooms, items, quantities, cubic feet, packing responsibility, and special handling notes for one move.
Moving Site Survey Checklist Maker
Record origin and destination access, parking, stairs, elevators, building rules, packing readiness, and specialty handling.
Moving Crew & Truck Dispatch Planner
Plan daily moving jobs, assign crew members and trucks, and catch overlapping assignments before dispatch.
Moving Job Sheet & Crew Work Order Maker
Create a printable internal crew work order with move details, access notes, inventory summary, packing, handling, and completion notes.
Moving Packing Materials Planner
Track required packing supplies, on-hand stock, quantities to buy, and optional purchase costs without preset supply estimates.
Pressure Washing Tools
Measure job surfaces, document pre-job conditions, build estimates with your own pricing, plan washer water supply and tank volume, and prepare crew-ready job sheets.
Pressure Washing Surface Area Calculator
Calculate square footage for driveways, siding, fences, patios, decks, and other job surfaces using multiple measurement methods.
Pressure Washing Site Survey Checklist Maker
Build an editable pre-job checklist for surface condition, water access, property protection, drainage, runoff, and follow-up.
Pressure Washing Estimate Calculator
Price service lines with your own per-square-foot or flat rates, job-specific charges, and optional minimum.
Pressure Washer Water Supply & Tank Planner
Compare washer GPM, trigger-on time, tank water, and incoming supply, with an optional bucket flow test.
Pressure Washing Job Sheet & Crew Work Order Maker
Create a crew-ready internal work order with service scope, water planning, setup, protection, runoff, equipment, and completion notes.