Free crew planning calculator
Crew Capacity Calculator
Estimate how many jobs your crew can complete per day and week based on crew size, available work hours, and average labor hours per job.
Estimate crew job capacity
Enter your crew's available work hours and the average labor hours required for a typical job.
Use a short name so the copied or printed summary is easy to identify.
Number of workers in this crew.
Use the hours realistically available for this work.
Total labor hours used by the whole crew for one average job. Example: 2 workers × 1.5 hours = 3 labor hours.
Enter 1 to 7 days for the week you want to model.
Estimated capacity
Enter all required fields to see the crew capacity estimate.
The information you enter for this calculation is processed in your browser and is not sent to Small Crew Tools for the calculation. See the Privacy Policy.
This is a planning estimate based only on the numbers you enter. It does not schedule workers, calculate payroll or overtime, or account automatically for travel, weather, skill differences, breaks, or other operational constraints.
How to use the crew capacity calculator
- Enter the number of workers in the crew.
- Enter the work hours realistically available per worker each day.
- Enter the average total labor hours needed for one job.
- Enter the number of workdays in the week you want to model.
- Review the estimated jobs per day and week, plus unused labor hours.
If travel, setup, loading, cleanup, or other non-job time reduces the hours available for customer work, account for that consistently in your inputs.
Example: a 4-person crew
Capacity example
- Crew size
- 4
- Available hours per worker
- 7.5 hr per day
- Available labor hours
- 30 hr per day
- Average labor hours per job
- 3 hr
- Workdays per week
- 5
- Estimated jobs
- 10 per day · 50 per week
One labor hour means one person working for one hour. Four workers working for one hour create four labor hours of capacity.
Crew capacity calculator for service businesses
This calculator is designed for small contractors and service businesses that plan work around crews and repeatable jobs. It can be used for cleaning, landscaping, handyman work, painting, moving, mobile services, and similar field work.
It focuses on a simple question: given the labor hours your crew has available, how many average jobs can fit into a day or week? The calculator counts only whole jobs that fit within each workday and shows the labor hours left unused after those jobs.
Frequently asked questions
How many jobs can my crew complete per day?
Divide the crew's available labor hours per day by the average labor hours required per job, then round down to whole jobs. Weekly jobs are estimated as jobs per day × workdays per week.
What are labor hours?
One labor hour is one person working for one hour. For example, a 3-person crew working for 2 hours uses 6 labor hours.
Should travel and setup time be included?
Include them if they consume the crew capacity you are trying to plan. You can reduce the available hours per worker or include the time consistently in your average labor hours per job. Do not count the same time in both places.
What if one job takes more labor hours than the crew has in one day?
The calculator will show 0 estimated jobs per day and 0 estimated jobs per week. This tool assumes each job is completed within one workday and does not carry unused labor hours across days.
Does this tell me how many jobs I should schedule?
No. It is a capacity estimate based on the inputs you provide. Actual scheduling may need extra room for travel, weather, delays, skill requirements, customer time windows, equipment, and other constraints.
Does this calculate payroll or overtime?
No. This tool estimates operational labor capacity only. It does not calculate wages, overtime pay, payroll taxes, or labor-law requirements.
Do you store the numbers I enter?
The information you enter for this calculation is processed in your browser and is not sent to Small Crew Tools for the calculation. See the Privacy Policy for current information about site data practices.