Free job cost calculator
Job Labor Cost Calculator
Estimate job labor cost based on crew size, work hours, unpaid breaks, and hourly rate. Add multiple entries when workers or crews have different schedules or rates.
Labor cost by crew or worker
Use one entry for people who work the same schedule at the same hourly rate. Add separate entries for different schedules or rates.
Estimated labor cost
$360.00
16.00 total labor hours
The information you enter for this calculation is processed in your browser and is not sent to Small Crew Tools for the calculation. See the Privacy Policy.
This tool estimates labor cost using the hourly rates you enter. It does not include payroll taxes, benefits, overtime pay, deductions, or other employer costs.
How to use this job labor cost calculator
- Enter a crew or worker name if you want a label for the entry.
- Enter the crew size, start time, end time, and unpaid break.
- Enter the hourly rate per person for that entry.
- Add another entry for each different schedule or hourly rate.
- The calculator totals labor hours and estimated labor cost automatically.
Labor cost formula
The calculator first finds net work time per person, multiplies it by crew size, and then applies the hourly rate.
Example: 4-person crew at $22.50 per hour
| Crew size | 4 |
|---|---|
| Start time | 7:30 AM |
| End time | 12:00 PM |
| Unpaid break | 30 minutes |
| Time per person | 4 hr 00 min |
| Labor hours | 16.00 |
| Hourly rate per person | $22.50/hour |
| Estimated labor cost | $360.00 |
Different hourly rates
If workers have different hourly rates, put them in separate entries. You can also group workers together when they have the same schedule and the same hourly rate.
Overnight shifts
If an end time is earlier than the start time, the calculator treats the end time as the following day.
Example: 10:00 PM → 2:00 AM = 4 hr 00 min before breaks.
Frequently asked questions
Is the hourly rate per person?
Yes. The hourly rate applies to each person included in that entry. Labor cost is calculated from net work time × crew size × hourly rate.
Can I use different hourly rates?
Yes. Add separate entries for workers or groups with different hourly rates.
Is the break deducted for every person?
Yes. The entered unpaid break is deducted from each person's time in that entry.
Does this calculator handle overnight work?
Yes. If the end time is earlier than the start time, the calculator treats the end time as the following day.
Does this calculate payroll, overtime, or taxes?
No. This tool estimates labor cost using only the work hours and hourly rates you enter. It does not include payroll taxes, benefits, overtime pay, deductions, or other employer costs.
Do you store my crew information?
The information you enter for this calculation is processed in your browser and is not sent to Small Crew Tools for the calculation. See the Privacy Policy for current information about site data practices.