Free work time calculator
Crew Hours Calculator
Calculate total labor hours based on crew size, start and end times, and unpaid breaks. Add multiple entries when crew members work different schedules.
Crew work hours
Use one row when the whole crew works the same schedule, or set Crew size to 1 for an individual worker.
Total labor hours
16.00
16 hr 00 min of combined labor time
The information you enter for this calculation is processed in your browser and is not sent to Small Crew Tools for the calculation. See the Privacy Policy.
This tool calculates labor hours only. It does not calculate payroll, overtime, taxes, or wages.
How to use this crew hours calculator
- Enter a crew or worker name if you want a label for the entry.
- Enter the crew size for that schedule.
- Enter the start time, end time, and unpaid break in minutes.
- Add another entry for each different schedule.
- The calculator adds all labor hours automatically.
Example: 4-person crew
| Crew size | 4 |
|---|---|
| Start time | 7:30 AM |
| End time | 12:00 PM |
| Unpaid break | 30 minutes |
| Time per person | 4 hr 00 min |
| Total labor hours | 16.00 hours |
What are labor hours?
Labor hours measure the combined working time of everyone on a job. If three people each work five hours, the job uses 15 labor hours.
This is useful when planning crew capacity, comparing jobs, or estimating how much staff time a project requires.
Different schedules in the same crew
If everyone works the same hours, enter the whole crew in one entry. If workers have different start times, end times, or breaks, add separate entries.
Overnight shifts
If an end time is earlier than the start time, the calculator treats the end time as the following day.
Example: 10:00 PM → 2:00 AM = 4 hr 00 min before breaks.
Frequently asked questions
Can I enter workers individually?
Yes. Add one entry for each worker and set Crew size to 1. The calculator will total the labor hours across all entries.
Is the break deducted for every person in the entry?
Yes. The entered break is deducted from each person's time in that entry.
Does this calculator handle overnight work?
Yes. If the end time is earlier than the start time, the calculator treats the end time as the following day.
Does this calculate payroll or overtime?
No. This tool only calculates combined labor hours. It does not apply wage rates, overtime rules, taxes, deductions, or payroll laws.
Do you store my crew information?
The information you enter for this calculation is processed in your browser and is not sent to Small Crew Tools for the calculation. See the Privacy Policy for current information about site data practices.